Are you highly organized, proactive, and enjoy supporting a busy team? We are seeking a reliable Team Assistant with receptionist duties to join our client’s dynamic team. You will play a key role in assisting the Managing Director (MD) and their team with daily administrative tasks, ensuring smooth operations, and providing top-notch reception support.

$80k+ Super
Full Time Permanent Opportunity
Sydney CBD

Key Responsibilities:

• Administrative Support: Provide day-to-day assistance to the MD and team, including managing calendars, coordinating meetings, and handling general administrative tasks.
• Diary Management: Support the MD with scheduling, including calendar coordination and arranging appointments.
• Inbox Management: Assist in managing the MD’s inbox, prioritizing emails and responding when required.
• Travel Arrangements: Organize and book domestic and international travel, including flights, accommodation, and ground transportation.
• Boardroom Preparation: Ensure meeting rooms are set up and ready for meetings, including arranging catering and technical requirements.
• Reception Duties: Answer phones, greet visitors, and ensure a professional and welcoming atmosphere for all clients and guests.
• General Office Administration: Assist with office management, including ordering office supplies, handling correspondence, and maintaining filing systems.

• Proven experience in a similar role (ideally in a corporate or fast-paced environment).
• Strong organizational skills and the ability to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• A proactive and flexible approach to work.
• Ability to maintain confidentiality and manage sensitive information.

• Opportunity to work closely with senior executives in a dynamic and collaborative environment.
• Develop your skills in office administration and team coordination.
• Competitive salary and benefits package.